Licenses

Licenses management in GLPI allows to manage software licenses:

• Inventorying licenses, with links to software inventoried in GLPI;
• Following license installations on all assets;
• Linking licenses to financial management;
• Anticipating and following licenses renewal.

A license cannot exists in GLPI without a software associated to the license when creating it.

License management is not automated, a human follow-up is needed for information update.

Characteristics of a license

It is possible to use templates to generate this object.

Description of specific fields

• As child of: allows to specify if the license is dependent upon another license;
• Version in use: the version of the software associated with the license;
• Purchase version: the purchase version, which can differ from Version in use; if different, this field indicates it;
• Number: the maximum number of uses of the license by assets;
• Allow Over-Quota: allow or not the overflow of maximum number configured in field Number;
• Expiration date: expiration date of the license, useful to configure alerts and anticipate renewal.

---

Licenses

This tab lists all licenses declared as child of this license.

Some licenses can be obtained by pack or by group, linking them by child/parent relationship allows to declare it.

List of child licenses

To add a child license, you need to create a license from software and enter the parent license in the as child of field.

Add license child

To unlink/modify/delete a child/parent, you can modify the entry in this same field

---

Summary

This tab lists all types and entities of items linked to this license.

The number of installations must be carefully checked against the field Number of the license.

Creating a link between an asset and the license id done in tab Softwares of the asset.

Summary of item types linked to the license

---

Items

This tab details each item linked to the license.

List of items linked to the license

Go to Items

---

Management

Management of financial and administrative information, this information is visible in the 'Management' tab on the computer's form.

Go to Management

---

Contracts

GLPI supports contracts management, in order to manage contract types such as loan, maintenance, support...

Contracts management allows to:

• make an inventory of all contracts related to the organization assets
• integrate contracts in GLPI financial management
• anticipate and follow contract renewal.
• Documents

The document tab lets you link different types of file to a material (PDF, txt, png, etc.) You can attach a document already uploaded to GLPI or add a new one directly from this tab.

Go to Contacts

---

Documents

The document tab lets you link different types of file to a material (PDF, txt, png, etc.) You can attach a document already uploaded to GLPI or add a new one directly from this tab.

Go to Documents

---

Knowledge Base

Lists all the articles in the knowledge base relating to the material.

Go to Knowledge base

---

Notes

The Notes tab provides a free text field for storing additional information. Notes are displayed in the order of their creation. You can also add a document

Go to Notes

---

Certificates

This tab allows to attach a certificate present in GLPI to the license.

Go to Certificates

---

History

The History tab is used to show any changes made to an item. The following information about the changes is available:

• ID of the change.
• Date and time the change was made.
• User who made the change. If this field is not filled, it means that the action was done automatically (For example: automatic inventory update).
• Field that was changed.
• Description of the change that was made.

The description of the change represents either the difference between the old and the new value (For example with location field: Change HQ to Remote Office A), or the explanation of the action which was carried out (For example: Uninstallation of a software: "Gimp 2.0").

For dropdowns or objects with a parent/child relationship, the modification of a child will appear in the history of the parent element.

---

All

For an item, all information is displayed on one page from the All tab. This shows all of the tabs of an object's form in one view, one below the other.