Reservations
GLPI includes an equipment reservation tool that allows to select assets in order to reserve them for a time slot. For repetitive reservations, it is possible to declare a reservation as recurrent.
By default, an equipment is not reservable!
Making an equipment reservable is done from the Reservation tab of the equipment's form.
Add a reservation
To add a reservation, you can either :
Go to the object to be reserved (depending on the profile authorizations)
Go to
Tools>Reservations(depending on the profile authorizations)
Click on the desired date to display the reservation box
If you accessed the GLPI item via the reservation tab, the equipment will already be defined (select month, week, day, or weekly timeline and click on the desired date to reserve it).
If you've gone to the
Tools>Reservations>View calendar for all itemstab, you'll need to select the desired item.
You can also select the item and use the Reserve action.
Select user if not already preselected
Select the start date
Select the duration (you can specify an end date if the reservation exceeds 1 day)
Add a comment if it's necessary
Add a repetition
If your booking is to be repeated or spread over several days/weeks/months, you can add a repeat to it
Daily repetition
Select daily in repetition
select the end date (the reservation will also be added to the last day selected)
Weekly repetition
Select weekly in repetition
select the end date (the reservation will also be added to the last day selected)
Select the days on which the rehearsal will take place
Monthly repetition
Select monthly in repetition
select the end date (the reservation will also be added to the last day selected)
In the dropdown list select :
Each month, same date
Each month, same day of weekly (for example, if your booking is on the Tuesday of the 2nd of the month, the repeat will take place on the same day of the following month.)
View a reservation
A reserved equipment will be displayed in global reservation planning.
You can also view the specific schedule for a bookable item by clicking the icon. A reservation can also be created from this schedule.
You can see all the reservation by clicking on View calendar for all items (Tools > Reservations)
Find a free item
To simplify your equipment search, you can go to
Tools>Reservations>Find a free item in a specific period
If you don't have result, you can extend your search to all GLPI object types without all locations
To proceed to booking click on booking calendar and follow the previous steps.
Delete or modify a reservation
You can modify a reservation by clicking on it. If you modify an occurrence, only the selected one is modified. If you wish to modify the whole series, you will either have to delete it and start again, or modify them one by one.
To delete a reservation, click on it and click delete permanently. If you wish to delete all occurrences, you can click on delete all and delete permanently.
Disable reservation
From the GLPI object, you can deactivate the reservation or remove the reservation option.
Click on one of the 2 available options:
Make unavailable : deactivates the reservation feature, reservations are also deactivated. If the object is reservable again, the reservations that were present will be visible again.
Prohibit reservations : deactivates and deletes all current reservations. The equipment can no longer be reserved.
Administration tab
This tab display all reservable items. As for main GLPI items, it offers a search engine with mass actions.
If you click on the item name, you'll be taken back to the equipment sheet.
If you click on the schedule icon, you will be redirected to the equipment schedule.
You can also add a comment by clicking "None" or on the existing comment, if there is one.
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